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The Registration Tracking System consists
of four major components, the latter three interfacing
with email notification;
1) Maillog - All incoming mail is entered
into an Oracle database and those packages deemed to
be registration submissions are logged into the Tracking
System.
2) Intake - Where the details of submissions are entered;
i.e. product name, use, registration type, chemical
ingredients, specialist, etc.. Certain data values are
automatically drawn into the tracking database from
the mail log database.
3) Routing - transactions are entered detailing the
movement of and decisions made on submissions as they
navigate the registration process.
4) Registration Actions - Interim and final actions
are entered at several points during the process. Notices,
licenses, letters, are generated following these actions.
The tracking system is comprised of
a series of transactions that provide an indexed history
of every submission from when the department receives
the submission until a final action is taken.
Each transaction, and the data stored
within, generates and populates (based on data values)
the email received. The general idea behind this system
is that the information is "pushed" directly
to the interested party, opposed to having to look for
the information online. Email will be generated whenever
an "event" happens. If no "registrant"
email address is submitted with the package and entered
at intake, no email will be generated. This gives a
submitter the choice of whether or not to receive the
updates. The registration specialist responsible for
processing the submission will also receive the identical
email at the same time the transaction occurs.
Note: Email, like most correspondence
generated by the Department, is releasable under the
Public Records Act, California Government Code, Section
6250. Please refer to http://www.cdpr.ca.gov/docs/registration/PRbrochure.pdf.
The intent and scope of this project
has remained the same since early on in the development
stage, being; 1) to push real time submission tracking
information directly to registrants (submitters) via
email, from the existing tracking system; 2) use the
notification system to help educate less experienced
registrants by pointing them to online resources describing
California's pesticide registration process, and; 3)
streamline stakeholder communications and the transparency
of the registration process.
For content questions contact
John Stutz
phone: (916) 324-3906
email: jstutz@cdpr.ca.gov
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